HR Data Privacy Policy

This Policy by itself does not mean to form a contract of any kind

POLICY COVERAGE

This Policy applies to anybody using Hirkan Rayeni services or any employees of Hirkan Rayeni including any candidates that have applied for a role in Hirkan Rayeni.

This Policy covers all personal data collected from these users/employees.

Personal Data is included below:

  • Any personal data of companies or people using our services.
  • Any personal data of our employees.
  • Any personal data of candidates applied at Hirkan Rayeni.
  • These data include any personal data about past and present or future.
  • These data don’t include data collected, maintained, or used outside the employment relationship.
  • Personal data arising from using our commercial offerings are not included in this Policy.

We may amend this Policy over time; the latest Policy is effective.

OUR APPROACH

We value each member of our employees and candidates that attempted to apply at our company. Personal data that is submitted to our company is handled by any of our directors, officers, managers, and employees entrusted with your data as a job responsibility to treat it as confidential and in conformity with this Policy.

WHAT WE ASSUME AS PERSONAL DATA

We assume the following data as your personal data:

  • Your name, date of birth, gender, educational details, nationality
  • Your family members’ details, including name, gender, date of birth, nationality.
  • Your home address, telephone number, email address

WHERE IS YOUR DATA USED?

Your personal data is used for the below purposes:

  • To manage our relationship based on policies and applicable law.
  • To contact you for further relationship.
  • To store documents generated by you on our systems.
  • To make necessary details of you available for employment-related purposes.
  • To administer your remuneration, relocation, insurance, payroll.
  • To make required data available for other companies such as payroll providers, accountants, occupational health providers, insurers, and legal advisers.
  • To check legal eligibility to work, vetting hires promotion and succession planning.
  • To notify family members in emergencies.
  • To comply with policies, including concerning claims, conducting investigations, and reviewing the situations by relevant internal policies and applicable law.
  • For security purposes of IT support and employee authentication.
  • To comply with legal obligations, we may need to disclose personal data to third parties such as public authorities or any potential acquisition of or investor in our business for that acquisition or investment.
  • If your position is relevant to anti-fraud checks or is following applicable law.
  • To conduct money laundering checks.
  • For analysis and research purposes.

DATA LEGITIMACY

Generally, We process your personal data to implement an employment agreement between you and our company. Also, we may use it where our legal duties as an employer require it for example we may process your personal data where it is necessary for us to defend, prosecute or make a claim in a court of law. You can review what we have accessed by requesting from our main office. If we get your explicit consent for an activity we may process it on special occasions which you can ask for its details by requesting from our main office.

SHARING PERSONAL DATA

Personal data may be shared within our team for purposes described in this Policy. This data may be shared with our third-party service provider worldwide, this data will be what is necessary and permitted by applicable law or this Policy. Data you have permitted us to do so may be shared locally or with other companies.

YOUR DATA SUBJECT RIGHTS

Within 1 month of your request, you may access and edit your personal data in special circumstances.

  • CORRECTION: You can ask us to correct inaccurate personal data
  • ERASURE: You can ask us to erase personal data in certain circumstances that are not against our roles. If there is any conflict about your data or eligible policy we may keep data.
  • WITHDRAWAL: You may ask to withdraw any consents of processing that you have given us. If there is no other legitimate ground we will not continue any further processing
  • COMPLAINT: You can raise a complaint about our processing with our Data Protection Office

DATA SECURITY

Managing and keeping your data is a high priority for us. We try to use the latest security methods to keep your data safe against theft and unauthorized uses. We expect you to contribute to our security culture and follow appropriate security policies. Report any suspected incidents to our team.

Data protection

We keep your personal data for as long as the purpose for which we obtained them is needed and for any other permitted Consistent goals including compliance with legal obligations in the field of employment law.